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HIPAA SAFE HARBOR · IRB COMPLIANT · ZERO PHI EXPOSURE
Transcript de-identification and redaction services.
Remove PII and PHI from research transcripts, clinical recordings, and legal files. HIPAA Safe Harbor de-identification, structured redaction with audit trails, and built-in PII removal for AI transcripts. Every identifier replaced. Every participant protected
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Global Reach
WHERE SERIOUS RESEARCHERS WORK
PII · PHI · SAFE HARBOR · REDACTION
More than a transcript. It's a record your IRB can approve.
Your research assistants should not be spending hours manually redacting names, dates, and locations from transcripts. That is not research. Qualtranscribe handles de-identification and redaction as part of your transcription workflow, replacing every identifier with consistent neutral placeholders, documented in a de-identification log ready for your IRB audit trail.
Why Choose Us
Why research institutions, healthcare teams, and legal professionals choose Qualtranscribe
01
Full HIPAA Safe Harbor Compliance
Qualtranscribe removes all 18 HIPAA Safe Harbor identifiers from healthcare and clinical research transcripts. Names, dates, geographic data, phone numbers, medical record numbers, every identifier replaced with consistent neutral placeholders. Compliant with 45 CFR 164.514 and ready for IRB submission and regulatory review.
02
Structured Redaction with Audit Trails
For clinical and legal transcripts requiring full auditability, Qualtranscribe applies structured HIPAA redaction format with identifier type and timestamp on every replacement. Every change documented in a de-identification log ready for your IRB application, ethics board review, or regulatory audit.
03
One of the Only HIPAA-Compliant AI Transcription Services for Research
Most AI transcription tools are not built for healthcare and research compliance. Qualtranscribe is one of the only services offering HIPAA-compliant AI transcription with built-in PII redaction for research interviews, long-form qualitative studies, and clinical recordings. If you prefer AI transcription, our Instant Draft processes your audio and automatically removes PII before your transcript is delivered.
HOW IT WORKS
Three Steps from PHI to Analysis-Ready
Submit Your Order
Place your human transcription or Instant Draft order and specify de-identification or redaction requirements in the order notes. Include the approach required, any specific identifiers you know are present, and your preferred replacement format.
We Handle It
For human transcription, Qualtranscribe processes your transcript replacing every identifier with consistent neutral placeholders and preserving your coding structure for qualitative analysis. For Instant Draft, enable Anonymize at checkout and PII is automatically detected and replaced before your transcript is delivered.
Receive Your Transcript
Get your de-identified transcript back with a de-identification log documenting every change, ready for IRB submission, ethics board review, and qualitative analysis in NVivo, ATLAS.ti, MAXQDA, and Dedoose.
HIPAA · IRB READY · AUDIT TRAIL · ZERO PHI
Every platform. Every participant. Every word.
Human Transcription
Every transcript handled by a human transcriptionist. 99% accuracy guaranteed on clean audio.
HIPAA Safe Harbor
All 18 HIPAA identifiers removed with consistent neutral placeholders and full documentation.
AI PII Redaction
Instant Draft includes built-in PII redaction across 99+ languages. Enable Anonymize at checkout.
De-identification Log
Every change documented in a de-identification log ready for IRB audit trails and ethics board review.
FREQUENTLY ASKED QUESTIONS
Not sure where to start? Just ask.
Have a question or need clarification? Don’t hesitate to reach out at support@qualtranscribe.com or drop us a line at 617-351-8271.
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