HUMAN TRANSCRIPTION · AI TRANSCRIPTION · SMART INSIGHTS
Transcription Services for US Colleges and Universities
From dissertation interviews and clinical research to lecture capture, accessibility compliance, and student affairs documentation. Human transcription in 25 languages, NVivo-ready output, and HIPAA and GDPR compliant workflows for every department on campus.
Why Choose Us
Who We Work With on Campus
01
Researchers and faculty
Qualitative interviews, focus groups, ethnographic fieldwork, clinical research, and longitudinal studies. IRB-compatible documentation, participant de-identification, and output formatted for NVivo, ATLAS.ti, MAXQDA, and Dedoose without manual restructuring. HIPAA-compliant workflows with Business Associate Agreements available for health research. Your recordings are never used to train AI models
02
Doctoral and graduate students
Dissertation interviews, thesis fieldwork, and grant-funded qualitative studies. Fast turnaround to meet committee deadlines. Academic discounts available. Written compliance documentation for IRB submissions on request.
03
ESL and international student programs
Transcription of ESL course sessions, language lab recordings, student oral assessments, and international student orientation content. Human transcription in 25 languages with native speaker matching for accurate capture of non-native English speech. Translation available as a combined service.
No Language Left Behind
We catch the small cultural nuances and dialects, so every voice on campus comes through clearly, in writing, exactly as it sounded
academic Language Support
Every Language Has a Place Here
Universities run on many languages, students, faculty, staff, from everywhere. No matter the language or dialect, we transcribe and translate it all in one workflow, without missing a word.
Use Cases
Compliance and Procurement for US Higher Education
HECVAT
The HECVAT (Higher Education Community Vendor Assessment Toolkit) is the de facto vendor security and compliance assessment standard for US colleges and universities, developed by EDUCAUSE, Internet2, and REN-ISAC. The current version is HECVAT 4.1.5. Qualtranscribe will complete a HECVAT 4 assessment on request for any institution whose procurement process requires it. Contact support@qualtranscribe.com with your institution name and the requesting department before your procurement review begins.
FERPA
The Family Educational Rights and Privacy Act governs student education records. When Qualtranscribe handles recordings involving student data, including advising sessions, oral assessments, and student research interviews, it operates as a service provider under the institution's direct control, uses data only for the transcription service contracted, and does not re-disclose student data to any third party. Signed data processing agreements addressing FERPA school official requirements are available on request.
HIPAA
For health-related research, clinical interviews, medical education content, and any transcription involving protected health information, Qualtranscribe provides HIPAA-compliant workflows with signed Business Associate Agreements available on request. Required for medical schools, health science centers, and any study involving patient or clinical data.
Data Security
Every project handled under signed NDA. Encrypted file transfer. Access controls with logged access. Files deleted on your timeline with confirmation. Written security documentation available for institutional IT security review and procurement office submission. Your recordings are never used to train AI models on any plan including Free.
FREQUENTLY ASKED QUESTIONS
Not sure where to start? Just ask.
Have a question or need clarification? Don’t hesitate to reach out at support@qualtranscribe.com or drop us a line at 617-351-8271.
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